Article I
Name of the Corporation
Greencup Books
Address of Corporation
Greencup Books
105 Richard Arrington Jr. Blvd. South
Birmingham, AL 35233
(205) 533-8445
Article II
The duration of the corporation is perpetual until it is unanimously dissolved by the board.
Article III
The Corporation has been organized for the following purposes:
1) To provide low cost education as related to writing for the greater community specifically in (Reading, Creative Writing, Dramatic Writing, Poetry)
2) To provide at low or no cost teaching materials to other non-profits that work with the community
3) To provide a community space at little or no cost to local artists and other non profit organizations
4) To provide a place in which people can meet freely and research forming other non-profits, plan community events
5) To publish and broadcast cultural , community and regional entertainment and news provided free of charge using all forms of available media, including but not limited to, public access television, broadband internet and the printed media.
6) To provide to the community a reading series free of charge consisting of at least 4 readings per month, including but not limited to
a. Open readings (first Friday of every month)
b. New Poets and Writers Reading Series (2nd week of every month)
c. Confessional Readings (3rd Week of every month)
d. One unspecified directed reading to be determined at the discretion of the executive director every month.
7) To provide low cost educational research materials in the forms of books and
other printed media for sale, or by loan to the general public.
Article IV
By-laws-
All Members of the Board are appointed by the Executive Director with Board Approval. The Executive Director, as all other members is appointed by the Board at the recommendation of current members. Once appointed the Executive Director remains in place until he or she resigns this position, or is removed unanimously by the board.
1) The Board of Greencup Books shall consist of the following
I. Executive Director -
a. Duties - The Director shall be in charge of maintaining the space, booking events, scheduling volunteers, depositing funds, spending discretionary funds, inventory management, working with the G.A.C and any other duties associated with the management of the space, including but not limited to the acquisition of new books and setting up said accounts with distributors, publishers etc. While the Executive Director has access to Greencup funds in order to pay for the everyday business expenses such as rent, bills, transportations stipends for volunteers, food for said volunteers and any other petty cash issues regarding the care of volunteers and the space in general, the director does not have the authority to pay out anything over $500.00 U.S currency (outside of rent) without the boards approval.
b. Compensation - The Executive Director is entitled to a small stipend to cover basic living expenses, such as food, partial rent… etc… this amount shall never exceed $20,000 U.S Dollars per year.
II. Greencup Action Committee Director (henceforth referred to as G.A.C)
a. Duties. Duties of the Director of G.A.C include organizing all Greencup projects, such as public access shows, the newsletter, daytime use of the space, meetings (book groups, pot lucks, etc.)
III. Educational Director -
a. Duties - The Educational Director will be responsible for teaching the creative writing classes, as well as working with other instructors in order to maintain a full schedule of community classes.
IV. Treasurer-
a. Duties- The treasurer will act as the accountant and book keeper for the board and along with the Director will be the only other member with access to the accounts.
V. Legal Director
a. Duties- The legal Director will advise in all manners of contracts, lease agreements, and one time basis contracts as regarding visiting authors, speaker’s series, and lecture series. Etc…
VI. Acquisitions Director
a. Duties- The sole responsibility of the Acquisitions Director is to acquire donations of books for the space. To write and file tax letters for all donations and to keep track of said files.
VII. Volunteer Chair
a. Duties- This is a rotating chair that will be filled by any one of the core
volunteers for the space. They are responsible for scheduling, filing requests and presenting general issues of day to day operation that may arise in between board meetings. They are responsible directly to Executive Director.
VIII. Art Director
a. Duties- The Art director will be responsible for bringing in artists, to
teach classes, work on murals, and arrange community art shows.
IX. Conflict Resolution Director
b. Duties- The duties of the C.R.D are to moderate disputes between board members in between sessions, and also to moderate disputes that may arise between the Executive Director and the Volunteer Staff, or between Volunteers, or any other combination of individuals associated with Greencup not currently mentioned.
X. Regent Advisor to the Executive Director
a. Duties - The Regent Advisor is a position that is held only by Russell Helms to assist in the transition of the new board of directors. He will remain in this position until it is dissolved. Once dissolved this position will not appear again.
b. Compensation – The Regent Advisor, as a founding member of the Board is to receive over a period of time, not to exceed one year from the filing of this amendment, and a sum not to exceed $15,000 U.S. dollars for time and money spent on founding, incorporating, and stocking the original Greencup books with teaching and research materials.
II. Board Meetings
Full Board Meetings will be held quarterly.
III. Funds
Those authorized to handle the transmission of funds for Greencup are the Executive Director and the Treasurer. In cases in which the Executive Director is not available for day to day operations, such as vacation or sick leave, those privileges can be temporarily passed on to the Director of Volunteers. As stated in
Article I. I. b. The director cannot dole out funds in excess of 500.00 (not including rent, or any other business related expense) without full board approval.
Article V
Greencup Books is located at 105 Richard Arrington Jr. blvd S. Birmingham, Alabama 35205
Article VI-
The names addresses of the directors
Executive Director
Educational Director
Michael D. Tesney
G.A.C Director
Brian Russell
Legal Director
Rachel McGinley
Acquisitions Director
Craig Underwood
Treasurer
David Rumph
Conflict Resolution Director
Johny Coley
Art Director
Gwendolyn Griffin
Article VII - The name(s) and address(es) of the Incorportar(s)
Executive Director
Educational Director
Michael D. Tesney
Any provision that is not inconsistent with the law for the regulation of the internal affairs of the corporation, including any provision for distribution of assets on dissolutions or final liquidation, may be added.
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